Expected Goods Receipt Process in SAP EWM


Expected Goods Receipt (EGR) is one of the vital functionalities in SAP Extended Warehouse Management (EWM), ensuring the smooth intake of goods into a warehouse. The main feature of Expected Goods Receipt (EGR) processing is the ability to create Goods Receipts (GRS) within EWM without an inbound delivery in ERP. In this article, we'll break down EGR, look at different scenarios where it comes into play, and explore how it's tested within EWM. Let's dive in and uncover the basics of EGR and why it's essential for warehouse management. 

Using expected goods receipt offers advantages. For example, it serves as a template to create inbound deliveries (either automatically or manually) and calculations of expected workload can be based on expected goods receipt and then displayed in the Warehouse Management Monitor. Goods receipts without having to wait for the inbound delivery from ERP. 

This process occurs in the EWM system only. If your ERP system is down, you can still execute the expected goods receipt in EWM. An expected goods receipt is based on the data in production order, so it can be used as a preview of the goods receipt. 

Test Steps 

1. Create the Purchase Order 

Create the Purchase Order

You do not want to use an advanced shipping notification in one of the following instances: 

  • For a purchase order or purchase order item
  • For a production order or production order item

In this case, you can use the expected goods receipt to copy data from a purchase order, production order or corresponding item to an inbound delivery. 

You can also copy single delivery items from an expected goods receipt to an existing inbound delivery. For example, a vendor still has space on his vehicle, and sends you more products than he or she has specified in the advanced shipping notification. 

2. Create the Expected Goods Receipt  

From the ERP Index screen, choose Logistics → Extended Warehouse Management → Delivery Processing → Inbound Delivery → GR Preparation - External Procurement 

 (Transaction: /N/SCWM/GRPI) 

In this screen, we select Without TU box as we are not assigning TU for this test case.  


On the search bar, choose Purchase Order and enter your PO number from previous step. Your Document will show up on the left side of the screen, drag and drop it to the main area. You may need to enter ASN so that block status can turn into green. 


After you see the green status, choose Save and Process Further. It will create your inbound delivery. Save the document number. 


Now you may verify that inbound delivery on EWM is created, and you may complete process in /SCWM/PRDI, /SCWM/MON/ or in RF Environment.  


To sum up, the Expected Goods Receipt (EGR) process in SAP Extended Warehouse Management (EWM) emerges as a crucial tool for smooth warehouse operations. Through our exploration, we've uncovered its significance, from creating Goods Receipts (GRs) independently within EWM to its role as a contingency plan during ERP downtime.  

The test scenario and screenshots have provided practical insights into its implementation, empowering users to optimize inventory management efficiently. EGR's advantages, such as flexibility and resilience, make it a functional tool in modern supply chains. EGR may play a significant role to enhance efficiency and achieve customer satisfaction in warehouse management. 


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