SAP S/4HANA Master Data Transfer to Decentral System with IDoc

In SAP, it is necessary to transfer master data such as supplier, material, customer or invoice information between decentral systems. For example, if you are using an EWM module and a TM module has been added to the company recently, this type of master data information is required for the system to work. To give an example of the opposite situation, when you create an inbound delivery based on the purchase order on the ERP side, the ERP delivery is not transferred to the EWM side or TM side, since the material master data is not defined on the EWM/TM side. Therefore, you can not take any action on the EWM/TM side. In order to avoid such problems, we will examine the subject of IDoc in this article, which is one of the master data transport methods.

Reference : https://help.sap.com/docs/SAP_APPLICATION_INTERFACE_FRAMEWORK/1cefaed5b7a3471cb08564e54d5ba866/12e78755a3b17d43e10000000a4450e5.html?locale=en-US&version=3.0

Table of Contents

Customizing Need to be Checked / Otherwise to be Completed Before Idoc Transfers

1- Activate Change Pointers for Message Type

This must be done on both the target and source systems. Activating the message types allows data that can and cannot be moved. For example; The MATMAS controls material master data, the CREMAS controls vendor master data. This customizing can be done with the transaction code BD50.

2- Logical System Partner Profile Customising

Message type customising should be made to the Logical System (LS) partner profile with the WE20 transaction code. In the Inbound Section customisings should be completed in target system and in the Outboun Section customisings should be completed in source system. They should be selected on the left side of the screen. And also it is important that target or source system needs to be log in while transfering decentral system transfer.

3- DRF Customising

In the DRF customizing, Logical Systems and their RFC destinations have to be defined with the transaction code DRFIMG. Otherwise, systems can not send and receive Idoc messages and get dump error. Both od target and source systems must exist in in the target and source system section. After that Define Bus. Systems, Bos needs to be customized according to the message type. For example for the customer and vendor master data 159-Customer and 266-Supplier have to be defined. Also Define Bus. Systems, BOs, Communication channels have to contain an entry. The entry should be ‘Replication via Idoc ‘, ‘Harmonized IDs (No Key Mapping)’ and other sections ‘Not Defined’. (SAP Note: 2363365)

Master Data Transfer Application with IDoc

In this section, we will examine the vendor master data transfer with IDoc step by step. There is a different transaction code for each master data class. In addition, the transaction codes are different for the IDoc transfers that are sent and the IDoc transfers received. For Vendor Master data, the t-code for sending from the source system is BD14, and the t-code for accepting IDoc in the target system is BD15.

1- Send Vendor with BD14 in Source System

Vendor master data is sended with BD14 t-code in the Source system. If account number is not specified, system will send all of vendor to the target system.

After sending, a success message should be displayed by the system.

2- Checking Sended Idoc with BD87 in Source System

It is necessary to check the IDoc situation with the BD87 t-code. We can see completed IDocs with green and faulty IDocs with red status on the left side of the three. We can also see the problem which caused the incorrect. It can be fixed with necessary customisings in other SAP screens and after that processing Idoc again is possible in this screen.

We can also see the successful IDoc list with double clicking the EA line.

3- Get Vendor in the Target System with BD15

Vendor master data is received with BD15 t-code in the Target system. Message type has to be specified as CREMAS for vendor master data.

A success message should be displayed after execution. If it is not possible there would be problems with Logical System and RFC customisings.

4- Checking Received Idoc with BD87 in Target System

It is important to check the IDoc situation with the BD87 t-code again. We can see completed IDocs with green and faulty IDocs with red status on the left side of the three. We should be careful about analyzing the inbound section on the left side. We can also see the problem which caused the faulty. It can be fixed with necessary customisings in other SAP screens and after that processing IDoc again is possible in this screen, too.

5- Checking Transferred Vendors in Table

Transferred vendors can be checked in Table LFA1. The vendors which can not be transferred completely can be processed in BD87 after necessary customizing are completed. There is no need to create a new IDoc.

Serhan Kurt

SAP TM – EWM Consultant
Serhan Kurt works on SAP TM and EWM projects covering transportation planning, freight management and warehouse processes. He is the author of “SAP TM: Senaryolar, Testler ve Uyarlamalar ile Birlikte”, the first book on SAP TM written in Turkish.