SAP EWM GTS Integration: Avoiding Duplicate GTS Documents

SAP EWM GTS integration in outbound processing lets SAP EWM act as the feeder system for SAP GTS. A GTS-related PPF action on the outbound delivery order creates the GTS document, and GTS then runs its compliance checks before the goods leave the warehouse.

This article focuses on one specific scenario. It explains how SAP EWM creates the GTS document and how GTS references the ERP and EWM delivery numbers. It also explains why the same delivery sometimes creates two GTS documents and which customizing each integration model needs.

How Does SAP EWM Create the GTS Document in Outbound Processing?

After the outbound delivery gets created in SAP ERP and distributed from ERP to SAP EWM side, GTS-related PPF action which is the main communication object between GTS and EWM can be executed automatically to create a document in the GTS system for the GTS activities (e.g., Sanctioned Party List Screening, Embargo, and Legal checks) by using its own number range. When the documents in GTS get created by the feeder system which is SAP EWM, those document numbers contain both information: ERP outbound delivery number and EWM outbound delivery order number (if it is not the same as ERP OBD no.) together as a reference document number. /SAPSLL/MENU_LEGAL – Display SAP GTS Document:

The most common issue (GTS document gets created in the GTS system twice via both systems SAP ERP and SAP EWM) happens if the customizing is not maintained correctly based on the GTS and feeder systems integration model:

• If the SAP GTS system should be integrated only with SAP ERP, then the “Configure Control Settings for SAP EWM managed warehouses – Compliance Checks are executed in EWM” field must be unflagged GTS-PPF should be inactive in SPPFCADM.
• If the SAP GTS system should be integrated with EWM then the “Configure Control Settings for SAP EWM managed warehouses – Compliance Checks are executed in EWM” field must be flagged. The GTS-PPF should be active in SPPFCADM and the outbound delivery type of SAP EWM should be maintained with the field “Legal Control GTS” active.

Do not forget to make all mappings for both systems and the status profiles of the GTS-related outbound delivery items correctly!

Frequently Asked Questions

Why does SAP GTS create two documents for the same outbound delivery?

This happens when SAP ERP and SAP EWM both act as feeder systems for GTS. The ERP setting sends the delivery to GTS, and the active GTS PPF action in EWM sends the outbound delivery order as well. Align the "Compliance Checks are executed in EWM" field and the SPPFCADM settings with a single feeder system.

Should SAP GTS be integrated with SAP ERP or SAP EWM?

Both models are supported. The right choice depends on where your compliance check should take place in the outbound process. The key rule is to choose only one feeder system. Once you decide, maintain the matching settings in both ERP and EWM so that each delivery creates exactly one GTS document.

What is the GTS PPF action in SAP EWM?

The GTS PPF action is the main communication object between SAP EWM and SAP GTS. It runs on the outbound delivery order through the Post Processing Framework. When the action executes, EWM sends the delivery data to GTS, and GTS creates its own document for the compliance checks.

Where do I activate or deactivate the GTS PPF action?

Use transaction SPPFCADM in SAP EWM. Open the /SCDL/DELIVERY application, select the action profile of your outbound delivery order type, and set the GTS action definition to active or inactive. Activate it only when EWM is the feeder system for GTS.

How can I find the GTS document for an EWM outbound delivery order?

Use /SAPSLL/MENU_LEGAL in SAP GTS. The GTS document stores the ERP outbound delivery number and, if it differs, the EWM outbound delivery order number as its reference. You can search with either number to find the related GTS document.

Contact me for any further clarification!

Mail: berkcan.sancar@mdpgroup.com