e-Invoice is the name given to electronic documents which are prepared and sent in digital environment and which are legally equivalent to the paper invoices. e-Invoice can only be issued if the person or corporates that the invoices will be sent are also e-Invoice tax-payers. It contains the same information as printed invoices and has a standard format. It is not possible to modify e-Invoices by external intervention as it has financial seal and time stamp.
While various institutions are obliged to use the e-Invoice system by the Revenue Administration, e-Invoice can be voluntarily used. Accelerating the process of issuing and sending invoices is one of the main reasons why e-Invoice is preferred by many corporates.
SAP e-Invoice solution developed by MDP is an application where taxpayers can easily issue and send e-Invoices via SAP systems without entering the RA (Revenue Administration) e-Document Issuance Portal, as well as track the e-Invoices they have sent.
The e-Invoice payer logs into the SAP e-Invoice system and displays the information entered into SAP within the accounting business process. After the user selects the document that is desired to invoice, the system creates an e-Invoice or e-Archive Invoice depending on whether the buyer is an e-Invoice payer or not. In case the user prefers the direct integration method and fulfills the conditions, the user sends the signed e-Invoice to the Revenue Administration. If the user chooses to run the e-Invoice process through the private integrator, the created e-Invoice is automatically sent to the private integrator. The private integrator is obliged to sign the e-Invoice and send it to the Revenue Administration; The user can check the status of e-Invoices through the SAP system throughout the process.
e-Invoices must be kept for 5 years according to tax laws and 10 years according to the Commercial Code. This obligation belongs to the taxpayers. Preservation of e-Invoices as a printout is not considered valid due to the accuracy and validity control of the electronic signature and Financial Seal.
Taxpayers who prefer direct integration should archive their e-Invoices within their IT infrastructure. Taxpayers working with a private integrator can benefit from electronic record keeping services. In both cases, thanks to the SAP e-Invoice solution, it is possible to view the archived e-Invoices over the SAP system and filter them according to the desired criteria. Thus, it is very easy to track the sent e-Invoices and access their outputs.
E-Invoice is not a new type of document and has the same legal qualifications as a paper invoice. The point of the e-Invoice application oversaw by the Revenue Administration is to make a safe, time and cost-saving framework between the merchant and the purchaser as per a solitary organization and standard. For this, foreign practices have been inspected and effective e-Invoice measures have been thought about and UBL-TR, an International Standard, which is an open source standard and has marks to incorporate ALL XML-Based Commercial life measures, has been acknowledged by the Revenue Administration.
Citizens who are in the situation with Joint Stock, Limited, Real and Private organizations as business organizations can profit from the e-Invoice application.
The objection mechanism in paper invoices can likewise be applied in e-Invoice to the degree allowed by the enactment. There are two types of e-Invoices as basic invoice and commercial invoice. While the commercial invoice offers the option of acceptance and rejection for 7 days, objections in the basic invoice must be made externally, not through the system.
Commercial invoices can be cancelled within 7 days. If a commercial e-Invoice has been issued and sent to the buyer company and it is requested to be cancelled, the customer can reject this e-Invoice within 7 days. Afterwards, a new e-Invoice must be created and sent to the customer again. Basic e-Invoices do not have a cancellation option. However, the e-Invoice Cancellation of the Basic invoice is accessible in the RA Portal inside 7 days.
MDP's e-Archive Invoice solution, which is 100% integrated with SAP, meets all legal requirements. The solution stands out with its low investment cost and numerous testimonials.
Since 2013, we have successfully implemented more than 1100 projects for more than 450 businesses in 5 continents. Contact us to get information about our solution and consultancy services.
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